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Convert bank statements to Excel

Get an .xlsx workbook with one clean row per transaction and a summary sheet that shows whether your statement balances — before you build a single formula.

Checked in your browser first. How we handle files

  • Free full export while we launch
  • No account needed
  • Excel and CSV
march-statement.pdf
Balance verified

Opening

$3,668.42

+ Credits

$2,760.00

− Debits

$288.77

= Calculated closing

$6,139.65

Closing balance on the statement: $6,139.65

Matches
Illustration with fictional data. Every row is ticked against the printed running balance, then the totals are proven against the closing balance.

Two sheets, built for real bookkeeping work

Transactions sheet

  • Date — a real Excel date (mm/dd/yyyy), sortable and groupable by month.
  • Debit / Credit — separate positive columns, the way accountants read them.
  • Amount — one signed column (money in positive, money out negative) for quick totals.
  • Balance — the running balance as printed, when the statement shows one.
  • Source Page & Review Status — trace any row back to the PDF.
  • Frozen header row and filters already applied.

Summary sheet

  • Statement period start and end.
  • Opening and closing balance from the statement.
  • Total credits, total debits and transaction count.
  • Reconciliation result: verified, mismatch or unverifiable — and why.

Handy when you hand the file to a client or an accountant: they can see the statement ties out without redoing the math.

Three things to do in Excel

  1. Spending by month

    Insert → PivotTable, put Date in Rows (group by Months) and Amount in Values.

  2. Find large debits

    Filter the Debit column with Number Filters → Greater Than, e.g. 500.

  3. Double-check flagged rows

    Filter Review Status for needs_review and compare those rows with the PDF page in Source Page.

Excel export FAQ

Are amounts numbers or text in Excel?
Numbers. Debit, Credit, Amount and Balance are numeric cells with a currency format, so SUM, pivot tables and charts work immediately. Dates are real Excel dates.
Does the workbook open in Google Sheets and Numbers?
Yes. The .xlsx file uses standard formatting that Google Sheets, Apple Numbers and LibreOffice open without conversion.
Why are some rows marked “needs_review”?
The Review Status column carries over what the balance check found — for example a row whose printed running balance doesn't agree. Filter on it to double-check those rows against your PDF.
Can a description inject a formula into my spreadsheet?
No. Descriptions are always written as text cells, and text that starts with =, +, - or @ is prefixed so spreadsheets never evaluate it.

Need a flat file for an import instead? See bank statement to CSV. Limits: digital PDFs up to 15 pages and 4 MB.

Get your statement into Excel

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Convert a statement